The name of the Guild shall be The Former Pupils’ Guild of The Mary Erskine School (formerly Edinburgh Ladies’ College).
The objects for which the Guild is established are social and charitable. It seeks:
3. GUILD CLUBS
Branch and Associate Clubs may be set up with the approval of The Guild Committee with membership as defined in point 4. Branch Clubs will draw members from a geographical area and will focus on providing social and networking events, while retaining strong links with The Guild Committee. Associate Clubs which may be organised in conjunction with the SMC Club or school groups, will foster sporting and/or cultural pursuits. Associate Clubs should provide The Guild Committee with an annual report. If these Clubs require a constitution this must be agreed by The Guild Committee.
6. THE GUILD COMMITTEE
The Guild shall be managed by The Guild Committee consisting of the following office bearers, President, Vice-President(s), Immediate Past President, Treasurer, and up to 8 Ordinary members. The Principal/Deputy Head, The Development Officer, up to four Sixth Form Representatives and the Guild Coordinator shall attend committee meetings, but shall have no voting rights.
The Committee shall have the power to employ on such terms and conditions as may be thought necessary, assistance for the more efficient working and administration of the Guild, for example the post of Guild Coordinator. Such employees may, in the execution of their duties, attend committee meetings but will have no voting rights.
The Principal of the School shall by right of position be a member of the committee and titled Honorary President, entitled to join in all discussions but not to exercise a vote at committee meetings.
9. NOMINATED HONORARY PRESIDENTS
It shall be within the power of the committee to appoint from time to time an Honorary President in addition to the present Principal. Honorary Presidents may attend committee meetings but shall abstain from voting.
10. NOMINATION, ELECTION, TERM OF OFFICE of the various committee members shall be:
13. CONVENING OF MEETINGS
16. AD HOC COMMITTEES
The Guild Committee shall at all times have power to appoint ad hoc sub-committees for specific business. Except in cases of emergency all sub committees shall be appointed at a meeting of The Guild Committee and shall report their progress at Guild Committee Meetings. These sub-committees may be composed in part of persons not being members of the Guild committee. The Guild Committee in appointing sub committees, shall record in the minutes the objectives of the sub committee, powers of action -whether purely advisory or whether powers of action have been delegated, including the spending of money and the limit of such spending.
17. CHANGES OF CONSTITUTION
Any changes to the constitution shall be intimated and agreed at the Annual General Meeting. Proposed updates should be submitted as an agenda point to the Guild Coordinator. See 15(a). No alteration shall be made in the Constitution except at the Annual General Meeting in the Autumn or at a Special Meeting, and then only with the consent of two thirds of the members present voting. A copy of the current Constitution will be displayed on the website and is available to members on request.